BillQuick Project Management Software
Estimated reading time: 4 minutes
One major investment we at 8TFive Studio wanted to get right was to ensure that our records for Projects and Services would begin and be well maintained. We needed a platform robust enough to grow with the company but affordable enough to not break the bank.
Key Takeaways
- 8TFive Studio sought a robust yet affordable platform for managing projects and services, ultimately choosing BillQuick Software.
- BillQuick integrates project management and accounting, allowing for better client service and accurate tracking of project progress.
- The team aimed to avoid basic tracking methods like spreadsheets, instead valuing a tool that provides quick and accurate reporting.
- BillQuick enhances project management, enabling the studio to analyze progress and success for both new and existing clients.
Table of Contents
We found that solution after days of product comparison, testing and training in BQE Software.
SEE ALSO: A Look at What Powers our Services
Project Management and Accounting in One
The integrated approach to maintaining how our projects are managed, from timekeeping to billing, was important. This approach enables us to offer our clients better service.
We needed the ability to not only accurately track our project’s progress. More importantly, we wanted to learn from past projects through quick and accurate reporting.
BillQuick Software essentially offered us this in the most complete package.
Getting It Right
Coming from a large architectural firm in Boston gave us insight. We saw the capabilities of industry-leading software that was financially out of reach for a small practice. It prompted us to seek out a tool that would ultimately help our clients in the long-term.
We heard some small architecture firms still utilizing a basic form of excel spreadsheet or even worse to manage project progress, hours, billing, estimates, etc.
But once that job is done, the files is hardly referenced. This wasn’t acceptable to us!
Added Value to Our Clients
We ultimately want to not only manage our projects more closely but also be able to quickly reference their progress for adjustments. Additionally, we aim to analyze their success in comparison to other past projects.
The goal and functionality of the software is to continue to enhance our Services …
For both new and existing clients!
Q&A – BillQuick
BillQuick offers real-time tracking of actual vs. budgeted costs, allowing project managers to identify overruns immediately. Its comprehensive dashboard provides groundbreaking insights into team performance and project health, helping firms make data-driven decisions to protect their margins.
The software automates complex billing cycles by supporting over 100 customizable templates and diverse contract types, including progress billing, fixed-rate, and “not to exceed” invoices. In 2026, firms can also use automated report scheduling to deliver invoices and financial summaries to clients and stakeholders automatically.
Through its feature-rich mobile apps and cloud-based platform, employees can log hours and expenses from anywhere, even without an active internet connection. The BillQuick Agent tool monitors timesheets daily, sending automatic reminders to delinquent employees to ensure all billable hours are captured on time.
Yes. BillQuick provides a seamless, two-way integration with QuickBooks Online and Desktop. This synchronization eliminates double data entry by automatically flowing data from timecards and invoices directly into the general ledger, reducing administrative workloads by an estimated 10%.
BillQuick enables managers to staff projects accurately using Gantt charts and resource allocation tools. It also includes a “Project Control” feature that limits employees to viewing only their assigned projects, which simplifies their interface and significantly reduces data entry errors.
Neil has over 20 years’ experience on a range of large (15,000 sf) and small (500 sf) residential, non-profit, and commercial projects with a small business focus. He has two kids with his wife, Victoria, and loves family time camping, hiking, and traveling. While he grew up in New England, Neil is a diehard Buffalo Bills fan!
